Common Donation Issues
Other Receipts
DonorWise is designed to process all incoming funds, not just donations.
Read More > Other Receipts
Anonymous Donors
When a donor wishes to remain anonymous to the designation, the ANONYMOUS contact should be used instead of the donor's regular contact. When the Anonymous contact is used, there will be no record of the gift in the system from the actual giver. This maintains the anonymity of the donor, but also prevents any research from being done on the gift.
If the donor desires a receipt, a provisional receipt can be prepared. A duplicate receipt cannot be created because once the contribution is entered there will be no record of the gift from the contact from which to make a duplicate receipt.
Partially Anonymous (using Motivation Code)
When a donor wants to be anonymous only to the designation but not the organization, you can use the "Anonymous" motivation code. "Partially Anonymous" means it is anonymous to the designation (online or when downloaded into TntMPD), but still visible in DonorWise.
1.On the Gift Motivations screen, add the motivation code you want to use for partially anonymous gifts.
2.On the batch entry screen, select the anonymous motivation code
3.In TntMPD.DataServer, identify which motivation code is used for Anonymous gifts. TntMPD.DataServer will prevent the donor information from being passed-through to either the Staff Portal or TntMPD.
Note: This is not a fail-safe system. The Anonymous motivation code must be selected for each gift. Also, while the staff member will not be able to view the donor information on the Staff Portal or in TntMPD, the information will still be visible in DonorWise and could be verbally passed through to the staff member. That is to say, it is impossible to keep the donor information completely anonymous unless the Anonymous donor is used.
Unknown Donor or Designation
When a donation is received and the donor and/or designation cannot be identified, DonorWise allows you to process the contribution without knowing that information. An unknown donor is assigned to the UNKNOWN contact ID. An unknown designation is called SUSPENSE. In both cases the description is "cannot be determined".
Donation Refunds
Donation refunds may occur for several reasons
•The ministry does not want to receive the gift or honour the designation of the gift. •A designation is closed or inactive for various reasons. (Contact the donor and ask if they would like to designate to another designation.) •The donor requests a refund, and your policy allows it. |
Your ministry should have clear guidelines for the conditions under which donations may be refunded. In some cases, your country may have laws that govern how gifts may be refunded. When a donor's original designation cannot be honoured, the donor should be consulted about redirecting those gifts to another designation or refunding the donation.
Donation Refund Voucher
When the batch is posted, in addition to the Batch Report, DonorWise will automatically create a payment voucher for your accounting records.
